Sometimes, having another set of eyes on the document can also help to catch any information that you may have missed. To make sure you caught all the information that needs to be redacted, you may want to ask a trusted individual to verify that you did not miss any information. Have someone verify the redactions before finalizing the redacted document. You will now have a fully redacted version of the paper document. To create a polished version of the paper document, you can scan the document and save it as the “Final-redacted” PDF of the document. This is the best option for filling in the redacted sections so they cannot be traced or uncovered. Opaque tape is 100% impenetrable by light and is not transparent or translucent. Use opaque tape or paper to cover the redacted sections. Slightly less time consuming then cutting and shredding, however, still manual. You can also use a redaction pen or sharpie instead of cutting out the sections. NOTE: You should then shred the paper clippings to ensure the cut-out information cannot be traced or found. Make sure you find every mention of the sensitive information in the paper document and cut it out. Use scissors to cut out all the text you need to redact. You will not be at risk of cutting out important information on one side or neglecting to remove sensitive information on one side.Ĭut out the text that needs to be redacted. This will ensure you have text on one side of the paper and a blank page on the other side. Start by printing out the paper document using the one-sided print option. You may want to try to paper document method for scanned documents, where you print out the document and redact the information by hand. There is a risk of the hidden text or metadata remaining in the scanned document. It is difficult to use software to redact a scanned file, such as a tiff, jpeg, or gif. Use the paper document method to redact a scanned file. Keep in mind this method may be time consuming if you have many pages of a paper document that you need to redact. Redaction method 1: Redacting a paper document If the individual’s address must be noted, such as in a criminal case, use the city and state only. If the individual’s date of birth must be included, only include the year. If you must note the minor involved, use the minor’s initials only.ĭates of birth. If you must include financial account numbers, use only the last four digits. If you must include someone’s Social Security number, only use the last four digits.Īny financial account numbers. You should read over the redacted document to ensure there is no sensitive or personally identifiable information in the document. For those who need to redact a document the right way, some basic steps based on expert advice can come in handy. From the single business proprietor who needs to properly redact personal or business financial information to government agencies protecting policy data, redacting sensitive information properly is key. The exclusion of private information from sensitive documents is something that individuals in different fields and job roles need to worry about. Ensure all sensitive information in the document has been removed.
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